Assistant Athletic Director for Strategic Planning & Finance
University of Illinois Springfield
January 3, 2018
Full Time - Experienced
Business Manager, Senior Administration
4 Year Degree
The primary function of this position is to lead the Department of Athletics as senior financial and human resources executive. Provide strategic leadership and planning regarding the financial analysis and human capital analysis functions including overseeing fiscal resources, finance functions, and human resource management within the Department of Athletics.
Characteristic duties and responsibilities:
Supervise all administrative operations in the department. Supervise and direct all goals and objectives execution; tracking completion of tasks within the athletics department strategic plan. Strategic plan administrator for facility enhancement. Development of deferred maintenance plan and creation of rental models and pro formas. Development and supervision of business plans and proposals for capital projects as part of facilities master strategic plan. Collaborate in the design and development of long-range planning strategies and programs for the department. Develop customized reports, coordinate specialized projects, and conduct analysis for future enhancements to the Department of Athletics. Conduct organizational reviews to identify strengths and weaknesses and to evaluate operational effectiveness. Oversee compliance with state and federal laws and regulations, National Collegiate Athletic Association (NCAA) Division II and Great Lakes Valley Conference (GLVC) policies, as well as University policy and procedures. Develop, administer, and coordinate updates to Department of Athletics Policies and Procedures Handbook.
Oversee all fiscal aspects of the departments $4,000,000 budget. Supervise the implementation of departmental policies for the maintenance and management of accounts, monitor expenditures, budget development and preparation of various types of management information. Identify funding opportunities, and prepare grants and contracts. Formulate financial planning and forecasting objectives. Review areas of fiscal activity that could benefit from developed processes to improve efficiency and fiscal compliance.
Direct and supervise professional and support staff to facilitate effective administration within the department including: delegation of duties/responsibilities; prioritizing workloads to ensure deadlines are met and urgent matters are addressed in a timely manner; monitoring productivity; and overseeing progress of short- and long-term unit objectives and goals. Provide training related to business and human resource operations for staff. Analyze the human resource needs of various departmental activities to advise Athletics executive staff on recruitment of staff personnel; includes position establishment, searches, oversight of employment record keeping, and personnel actions of all types in conjunction with Human Resources. Advises Athletic Director on performance issues and courses of action. Serve as a Human Resource policy expert in regards to departmental strategic planning regarding human capital. Oversee compliance with personnel policies, rules and regulations. This may also include ensuring the Athletics Department is abiding by NCAA, University, State and Federal rules and regulations in the hiring processes and other personnel related matters.
Directly responsible for mandatory United States Department of Education Equity in Athletics Disclosure Act Survey and NCAA Membership Financial Report annually. The Equity in Athletics Disclosure Act informs prospective students of school's commitment to providing equitable athletic opportunities for its men and women students. The NCAA Financial Report is subject to agreed-upon procedures performed by a qualified independent accountant every three years, so this position is also responsible for coordination of required external review.
Supervise and coordinate operation of athletic facilities relating to space administration as well as facility enhancement projects in conjunction with the Athletic Director.
Serve as the Athletic Director’s designee in a variety of administrative matters and as the liaison to the unit on campus committees. Serve on departmental, campus, University, GLVC or NCAA committees.
Perform various analytical functions, including ad hoc projects and detailed financial analysis as requested.
Qualifications/minimum education and work experience:
Bachelor's degree in accounting, finance, or business administration required. Master's degree in a business related field preferred. At least five years’ experience managing, leading, and advising finance and personnel systems in a complex environment required; five years’ experience in NCAA athletics finance preferred. Familiarity with SCT Banner or comparable data systems, confidential donor database systems, as well as various Microsoft Office software applications desired. Ability to quickly master knowledge of compliance specific to NCAA rules and regulations required. Must be available nights and weekends.
Please select the "Apply For Position" tab below, create or update your profile and upload a cover letter of application addressing qualifications related to the position, a resume and the names, email addresses and phone numbers of three professional references. All requested information must be submitted in order for the application to be considered complete.
For full consideration, application materials must be received by January 15, 2018.
For further information regarding application procedures, you may contact Cheyanne Bowman (email@example.com or 217-206-6674).
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.
UIS is an Affirmative Action /Equal Opportunity Employer with a strong institutional commitment to recruitment and retention of a diverse and inclusive campus community. Persons with disabilities, veterans, women, and minorities are encouraged to apply.. The administration, faculty and staff embrace diversity and are committed to attracting qualified candidates who also embrace and value diversity and inclusivity.
University of Illinois Springfield (UIS) is a member of the Great Lake Valley Conference and NCAA Division II sponsoring 17 intercollegiate sports. UIS Athletics operates out of the 16.2 million dollar Recreation and Athletic Center, built in 2008. UIS is located in Springfield, Illinois, which is the capital city of the State of Illinois and has a population of approximately 120,000. Springfiel...d is located in central Illinois approximately 3 and a half hours south of Chicago and 1 and a half hour northeast of St. Louis, Missouri. University of Illinois Springfield is a campus of the world-class University of Illinois, offering innovative, high-quality liberal arts & sciences education, professional programs at undergraduate and graduate levels, and an extensive array of internships and opportunities to engage in the local community and in state government. The learning environment is intellectually rich, with an emphasis on undergraduate research, and class sizes that foster student-faculty collaboration. Located in the state capital, UIS provides students in government and public service majors with extraordinary opportunities to develop leadership skills through study and work in the living laboratory that is Illinois state government. UIS is also a national leader in the delivery of online education, and its College of Business & Management is accredited by AACSB..
UIS is an affirmative action/equal opportunity employer with a strong institutional commitment to recruitment and retention of a diverse and inclusive campus community. Persons with disabilities, women, and minorities are encouraged to apply.