Appalachian State University a Division I member of the Sun Belt Conference is seeking a candidate for the position of Athletics Business Manager.
Essential Duties and Responsibilities:
Overall Accounting and Budget Supervision:
Work with the Office of the University Controller to maintain an accounting system, which will adequately reflect the result of operations and financial position of the Department of Athletics
Prepare and present monthly budget reports and current accounting records
Prepare financial reports and statements
Participate in regular budget reconciliation meetings with individuals who have unit budget oversite
Work with University Advancement to account for Foundation funds concerning the Department of Athletics
Prepare and document all journal vouchers needed to ensure accuracy of Fund and Account coding within the Department of Athletics
Payable & Receivable Supervision:
Verify adherence to University and other applicable policies
Manage procurement requests
Supervise and ensure accuracy of the purchase order process
Ensure proper solicitation of bids and quotations for materials and services according to University and other applicable policies
Ensure purchasing contracts are executed according to University and other applicable policies
Deposit, account for, and complete appropriate reports for all revenue collected by the Department of Athletics
Coordinate all financial audits, both external and internal, concerning the Department of Athletics. These include but are not limited to, the annual Department of Education Equity in Athletics Disclosure Act (EADA) Report, the annual NCAA Agreed Upon Procedures Report, and the annual internal Department of Athletics report.
Act as Controller for the Department of Athletics while working with the University Controller’s Office to ensure compliance with University policies and procedures and GASB accounting standards.
Perform monthly NC DOR sales tax analysis, calculation and payment.
Perform other related financial duties as required
Responsible for coordinating vehicle, travel and other related Department of Athletics insurance with the Director of Athletic Training Services and Office of Business Affairs
Ensure all University and Department of Athletics Business Office policies & procedures are current and update as necessary.
Ensure proper procedures and reporting are followed when disposing of state property in compliance with the Office of State Surplus Property
Present Business Office policies and procedures updates to all Coaches & Departmental Staff
Attend all Department of Athletics and campus meetings as assigned by the Senior Associate Athletics Director for Internal Operations
Conduct Exit Interviews with departing employees to ensure all items relative to the Business Office are reconciled
Serve on the internal Department of Athletics Budget Committee
Commitment to and compliance with the University’s and Department of Athletics policies and procedures as well as the conference and NCAA constitutions, bylaws, legislation and regulations
Perform other duties as assigned by the Senior Associate Athletics Director for Internal Operations
Bachelor’s degree required
Minimum three years of experience with accounting or related fiscal management
Knowledge of NCAA regulations
Experience with fiscal management of an intercollegiate athletics department
Knowledge of Banner Financial Management software
Experience with Microsoft Office software, particularly Excel
The Athletics Department at Appalachian State University believes in maintaining the intercollegiate athletics program as an integral part of the University's overall program of education, with emphasis on and priority given to the high academic quality and standards and the complete development of the student.
Appalachian State University provides opportunity and encouragement for student-athl...etes to progress toward a degree of their choice and to develop athletic abilities in an environment consistent with high standards of academic scholarship, leadership, and institutional loyalty. The Athletics Department is committed to ensuring the general welfare of the student-athlete and to encouraging the highest standards of sportsmanship and ethical conduct on behalf of student-athletes, the student body and the University's supporters. The intercollegiate athlete representing ASU is both a bonafide student pursuing a degree program and an amateur competitor.
Appalachian State University is committed to insuring equitable participation and treatment of men, women, and minorities in intercollegiate athletics through its athletics administration, staff, coaches, programs, and policies. The University's policy of nondiscrimination represents a moral and ethical, not merely a legal, imperative.
The University has determined that its athletics program will meet the necessary qualifications, guidelines, and funding to hold membership in Division I of the NCAA. The athletics administration, the faculty athletics representative and the athletics council work together to insure that all teams and coaches follow the rules and regulations governing this division.
A sound program of intercollegiate athletics should benefit the institution through its effects on students, alumni, and the institution itself. Specifically, it should maintain and improve the loyalty and esprit de corps of the student body, and in strengthening the pride and enthusiasm of the alumni, it should serve as a favorable public relations factor and provide benefits to the participants.