Reporting to the Director of Athletics & Recreation, duties include strategic leadership as it relates to the planning, development and management of fiscal and administrative operations of the department. Includes the development and management of budgets, general and restricted funds, revenue accounts and BJU (alumni) revenue – funds totaling $7M. Ensures compliance with departmental policies and the policies of the University in regards to proper use of funds.
This position works in collaboration with the Sr. Executive Director of Finance and Administration and with the HSA Budget Office to ensure that budgets for the portfolio are aligned with the overall HSA divisional budget, goals, and policies. The Sr. Executive Director of Finance and Administration will assist the Director of Athletics & Recreation in performance evaluation and compensation decisions by providing input on performance of those activities and responsibilities that are related to financial functions.
Opportunity to serve as sport administrator for designated varsity men’s and women’s teams based on professional background and interest. Duties include: direct supervision of coaches; oversight of teams; assist with administrative and/or team issues as they arise; occasionally travel with teams.
Direct supervision of Assistant Business Manager and Athletics Front Office Manager.
Manage daily operations of the Athletics Offices. Supervises athletics administrative office staff, all aspects of A/P, A/R, petty cash, procurement cards/purchasing and all travel for the department.
Serves as a liaison to the Purchasing Department and University Counsel for various vendor contracts and RFP’s.
Assists with development of long term pro-forma – helps to project a five to ten year pro-forma to assist the department in forecasting revenues and expenditures for planning.
Responsible for recommending cost and operational improvements in athletics to ensure cost effectiveness of resources and operational efficiency.
Aides in the development of the annual revenue budget both identifying new sources of revenue as well as monitoring existing sources: tickets, sponsorship, external events, camp/clinics, online sales and recreation programming.
Oversees and coordinates the work of others in the department as they relate to fiscal and human resource matters.
Orients and trains staff concerning budgetary matters, policies and procedures.
Oversees and verifies all departmental revenue and expenditures from origination to posting.
Approves all expenditures/financial transactions for the department. Approver of all procurement card transactions for the department.
Uses independent judgment in resolution of fiscal and administrative matters.
Human resource administrator for the department. Manages all personnel issues that include annual salary increases, adjustments, hiring, disciplinary issues, payroll, compliance with federal regulations and leave of absences such as Family Medical Leave. Advises staff on the University’s HR policies and procedures. Oversees staff onboarding, development and evaluations. Manages all f/t and p/t payroll, including the preparation of all personnel correspondence, appointment letters and electronic payroll documents for 80 staff members. Advises staff in regards to all human resource issues and concerns. Advises senior staff on best hiring practices for all open positions. Coordinates with the Director staff flow-chart responsibilities in order to meet the growing needs of a department that is experiencing regular change.
Manages the development of general funds and salary budget projections and proposals with the Director of Athletics for the compilation of fiscal year proposals/requests for review and approval by University leadership.
Oversees men’s lacrosse ticket sales and concessions and all aspects included therein. Manages and updates website for ticket sales. Coordinates design and ordering of tickets. Supervises independent contractor hired as ticket manager on game days and all ticket takers and sellers (approximately 15 hired per game ~ 7 games per season). Manages will call operations, accountable for gate receipts and revenue reports for each home lacrosse event.
Monitors and processes the contracts and revenue from our corporate sponsors. This function ties in directly with the annual tax report to properly report our advertising revenue vs. expenses for the department. Works with other departments of the University (i.e. tax department) to ensure compliance with State regulations and procedures in regards to revenue.
Conducts research and compiles and reports data for annual tax report, NCAA Report and the Department of Education Equity in Athletics Report.
Coordinates and monitors 5 & 10 year Capital Plan in collaboration with facilities director.
Special Knowledge, Skills & Abilities:
Experience collecting, analyzing and interpreting financial data; drawing conclusions; and making budget recommendations. Experience in monitoring annual budget, analyzing past trends and projecting future needs to forecast and manage the athletics budget.
Skills in planning and organizing, integrating information, making decisions, and attaining results.
A strong grasp of accounting procedures, strong writing skills, familiarity with university accounting procedures involving check requisitions, business travel and expense, purchasing, and paying invoices.
Prior human resource management experience preferred.
Must be able to communicate effectively, both written and verbal, with individuals at many organizational levels.
Prior management and supervisory experience preferred.
Must possess excellent communication skills and have the ability to work well with others in an extremely fast-paced, competitive and growing athletics program.
Proficiency in Microsoft Office and Excel Required.
Working knowledge of SAP and Analysis preferred.
Bachelor’s Degree required. Master’s Degree in Accounting, Business Administration, Finance or related field preferred.
A minimum of at least five years related and progressively responsible experience required. Experience in college athletic environment preferred.
The Johns Hopkins University was founded in 1876 as part of a $7 million bequest left by Baltimore merchant Johns Hopkins to establish a research university and teaching hospital. It soon became the first modern university in America: a graduate institution offering collegiate preparation where knowledge would be assembled and created as well as taught. Today the school continues to reflect the ...ideals upon which the University was founded. Hopkins students learn, above all, how to think for themselves in an environment that fosters independence and creativity. Located just north of downtown Baltimore, the Homewood campus combines the best of urban and suburban surroundings. The campus encompasses 140 acres of parks, lawns, and gardens, bounded on all sides by residential areas of the city. The campus was originally the Homewood estate, built for Charles Carroll, Jr., son of the signer of the Declaration of Independence. Today, the Homewood campus serves as the University’s center for undergraduate studies, housing both the School of Arts and Sciences and the School of Engineering.