Northern Kentucky University, a member of the Horizon League, is seeking applicants for the position of Athletics Business Manager. Reporting to the Senior Associate Athletics Director for Business and Finance, the Assistant Athletics Business Manager will be responsible for the daily management of all Department of Athletics accounts (institutional and foundation). The Assistant Athletics Business Manager will assure all fiscal activities are conducted within the policies of the University, Horizon League, NCAA and laws of the Commonwealth of Kentucky.
Compliance with NCAA rules is of the utmost importance at Northern Kentucky University. As a member of the athletics department staff it is expected that the Assistant Athletics Business Manager will have a full understanding of the NCAA rules that pertain to the position. It is also expected that the Assistant Athletics Business Manager will comply with all NCAA rules and if he/she becomes aware, or have reasonable cause to believe, that a violation of a rule has occurred he/she will immediately report it to the Director of Athletics or his/her designee.
Regular Duties Performed Daily or Almost Daily:
Assist in the management all Department of Athletics accounts (institutional and foundation) on a daily basis. Assure all fiscal activities are conducted with the policies of the University, Horizon League, NCAA and laws of the Commonwealth of Kentucky.
Maintain a high quality filing system of financial records. Filing system must be organized and contain documentation that maintains an audit trail for revenues and expenses. System must be developed in a manner that allows for ease of destruction of documents as determined by Records Retention policy.
Develop and implement a procedure for processing of travel expense reports for team travel. Procedure must assure expenses are processed in an efficient and timely manner. Review and audit all travel documents and assure all expenditures are accounted for and adhere to the policies of the University, as well as the rules and regulations of the Horizon League and NCAA. Keep informed of appropriate travel related policies.
Process Travel Advance Request forms.
Reconcile all Department of Athletics foundation accounts deposits on a monthly basis.
Process Purchase Requisitions and authorize payment of invoices. Process new vendor setup forms as needed. Research and respond to questions and/or concerns from vendors in a timely manner.
Process PVI’s on an as needed basis.
Prepare Internal Billing forms as needed.
Reconcile and code procurement card expenses on a weekly basis. Review and audit all charges and assure they were made in accordance to the policies of the University, as well as the rules and regulations of the Horizon League and NCAA. Print monthly transaction reports and obtain necessary signatures. Assure all receipts and reports are filed in an orderly fashion.
Prepare deposit reports for Department of Athletics university and foundation accounts. Ensure funds are deposited in a timely manner.
Reconcile ticket sales reports for men’s and women’s soccer, and women’s volleyball home events.
Prepare financial reports as directed by the Senior Associate Athletic Director for Business and Finance.
Maintain superior knowledge of report creation in Business Warehouse.
Order office supplies as needed.
Provide customer service to individuals that call or stop in the Department of Athletics office.
Assist in the oversight of one student employee in the Athletics Business Office.
Serve as a resource person on department and university policies and procedures. Keep informed of any policy updates and/or changes.
Evaluate on a daily basis how to improve process and procedures to increase efficiency, timeliness and accuracy of the Athletics Business Office operations.
Maintain positive working relationships with other departments on-campus, such as Comptrollers Office, Procurement Office, Accounts Payable Office, Student Financial Services, etc.
Minimum of a Bachelor’s Degree in Accounting, Business or relevant field
Understanding of basic accounting principles
Strong analytical skills
Attention to detail
Experience with Microsoft Office products, including development of advanced spreadsheets
Experience with SAP
Experience in college athletics
Understanding of NCAA rules
About Northern Kentucky University
Northern Kentucky University is a growing metropolitan university of approximately 15,000 students served by more than 2,000 faculty and staff on a thriving suburban campus near Cincinnati. Located in the quiet suburb of Highland Heights, Kentucky, just seven miles southeast of Cincinnati, NKU has become a leader in the Greater Cincinnati and Northern Kentucky region by providing a private school education for a fraction of the cost. While we are one of the fastest growing universities in Kentucky, our professors still know our students' names. In fall 2011, we celebrated the construction and opening of the $52.8 million and 110,000-square-foot Griffin Hall, home of NKU's College of Informatics. In 2008, we opened our $37 million, 144,000-square-foot student union building, as well as the BB&T Arena, a $60 million, 9,400-seat arena for basketball games and other events.
NKU is the newest member of the Horizon League, joining the league in the summer of 2015. The 2016-17 academic year marks the first season NKU will be eligible for participation in NCAA Championships after reclassifying to Division I. The Norse began the transition after winning three national championships... and 22 regional titles at the NCAA Division II level. Women’s basketball claimed two of the national titles in 2000 and 2008.