University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
School/Center Overview The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.
Penn's Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation's first university.
We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship.
Duties This role is part of the Penn Champions Club team, which is the alumni relations and development arm for the Department of Recreation and Intercollegiate Athletics (DRIA) at The University of Pennsylvania that sponsors 33 varsity sports and dozens of club and intramural opportunities. The Penn Champions Club is committed to providing a world-class experience for Penn student-athletes in the classroom, in the community and in competition. Its staff fosters relationships with alumni, donors, parents, volunteers, coaches, other athletics staff as well as colleagues in Penn Development and Alumni Relations in support of overall DRIA fundraising achievement.
The Assistant Director of Annual Giving is a member of a Development and Alumni Relations (DAR) team focused on achieving the fundraising and alumni relations goals of the Department of Recreation and Intercollegiate Athletics (DRIA). With minimal guidance and supervision from the Sr. Associate Athletic Director for Development and Alumni Relations and the Director of Major Gifts, the Assistant Director of Annual Giving plans, administers, coordinates and implements all aspects of assigned functions within DRIA's Athletics Development and Alumni Relations office.
Duties * Maintain a local, regional and national travel schedule, meeting with current donors and prospective new constituents within assigned sports. Document visit activity with detailed contact reports in Atlas. * Working with the Sr. Associate Athletics Director, Development and Alumni Relations, Associate Director of Development, Major Gifts, Director of Major Gifts and Director of Annual Giving, engage in all aspects of Penn Athletics DAR marketing communications including determination of target audience and creative theme, production of materials and delivery to constituent audiences via direct mail, e-communication, etc. * Collaborates with the Sr. Associate Athletics Director, Development and Alumni Relations, Associate Director of Development, Major Gifts and Director of Annual Giving to develop, plan, and execute the Athletics Annual Fund marketing plan, creating messaging and ‘appearance' of all direct mail, email and telephone annual fund solicitations. * Collaborate with the Associate Director of Development and Assistant Director of Events to create and execute a schedule of events throughout the year for assigned sports. Assist in coordinating logistics including catering, venue, creation of event bios and appropriate post event follow- up. * Manage an annual fund prospect pool of 75 prospects, in various gift cycle stages of identification, cultivation, ask and stewardship. * Assist and execute all activities related to Penn Athletics Sports Board oversight. This includes but is not limited to scheduling board calls/meetings, developing agendas/supporting documentation, performing key research, and being an active participant during board proceedings. * Establish and maintain direct contact with leadership donors, building individual relationships and relationships with Penn Athletics. * Perform other coordinator duties in the department that are not sport-specific and therefore not expressly assigned to another staff member. * Work effectively with Central Development resources of the University. * Perform additional duties as assigned. * Work closely with volunteers as door openers and special event hosts * Engage volunteers in prospect identification and evaluation process * Oversee select prospect assignments to volunteers, including, the provision of pre And post contact support and, as appropriate, accompany volunteer members on cultivation/solicitation visits * Keep volunteers informed about the Department and its fund-raising priorities * Work closely with sports boards formulating board strategies and tactics. * Conduct cultivation, solicitation, and stewardship visits at the request of and/or in Combination with colleagues in central development and Schools/Centers * Staff fund-raising visits by Athletic and University leaders, e.g. President, Athletic Director, coaches and senior development officers * Work closely with other Major Gift Officers and on-campus Alumni Relations colleagues in the development of on campus events and programs that will lead to increased high-level involvement of prospects and donors * Collaborate with central fund-raising staff, including Principal Gifts, Leadership Gifts, Major Gifts, Penn Fund Reunion, Planned Giving and School/Center Development Directors
Qualifications BA/BS and 1-3 years experience required. BA/BS in field relevant to activities of department preferred or an equivalent combination of education and experience is required. Outstanding organizational, interpersonal, and communication skills. Experience in fundraising and/or event planning and/or Marketing communications and a passion for athletics strongly preferred. Demonstrated ability to work independently, and in collaboration with other staff, handling multiple diverse projects. Excellent computer skills including word processing (Microsoft Word for Windows), spreadsheet (Microsoft Excel), graphics design software tools (e.g. Adobe Photoshop, InDesign, Illustrator) and web design (HTML). In and out-of-state travel, evenings/weekend/holiday work will be required as schedules dictate. Valid driver's license required.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
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