Provides advanced level coordination of the business affairs of the assigned college, department or unit. Ensures that all business transactions are compliant with established fiscal policies and procedures of the University. Develops and facilitates financial policies and procedures for assigned area. Monitors purchasing card activity and financial transactions. Serves as primary liaison to business services and other administrative units. Prepares department budget and budget amendments requests. Reviews and approves travel reports. Supervises assigned staff.
Reviews general ledger monthly to ensure all departmental expenses are posted to correct accounts
Maintains and processes general ledger reconciliation and records management
Assists with budget planning and management for assigned departments and/or financial systems
Prepares assigned area’s journal entries for posting
Reviews inventory records per policy and process
Prepares and maintains Asset schedule and depreciation
Assists with preparation and reconciliation of all accounts payable, p-card, travel expenditures, purchase orders, and assigned location specific accounts, events and fundraising
Serves as backup for the handling and reconciliation of petty cash funds
DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
Responsible for reconciling the both the Kennesaw State University Athletic Associations (KSUAA) financial system (Peachtree) and the Kennesaw State University’s (KSU) financial system (PeopleSoft)
Responsible tracking and reconciling all KSUAA American Express charges and payments
Manage KSUAA check runs and payment process and positive pay uploads for check runs
Responsible for KSUAA bank approvals for Wires/ACH
Manage and reconcile Special Assistance funds from the NCAA
Assist with preparation of NCAA, EADA, BOR athletic report, 5 year plan, Mandatory student Fee submission of annual reporting
Prepare monthly sales tax reconciliation and payment for KSUAA
Main contact for all KSUAA insurance policies including student athlete health, liability, workman comp, etc.
Performs reconciliation of revenue for all ticket sales from third party system.
Assist with yearly audit preparation
Prepares SPAR forms for Head and assistance coaches additional compensation
Review and reconcile athletic scholarships, housing payments, meal plans international insurance etc.
Reconcile athletic special events, host accounts for championships, golf tournaments
Reconcile fund raising, and charity events for KSU Association books.
Assist with accounts receivable preparation for KSUAA
Bachelor's degree from an accredited institution of higher education in Accounting or related field
Three (3) years related experience in bookkeeping or accounting
Governmental and/or Higher Education Experience
Familiar with PeopleSoft Financials and Banner
Previous experience reviewing and reconciling travel expense statements
Knowledge of KSU, Board of Regents and State of Georgia Accounting Policies and Procedures
About Kennesaw State University
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action employer and does not discriminate on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation, and/or veteran status.