The Wesleyan Athletic Department, located in the Freeman Athletic Center, is a member of the prestigious New England Small College Athletic Conference (NESCAC). Wesleyan sponsors 30 varsity sports and believes athletics plays an integral part in a Wesleyan student–athlete’s liberal arts education. Highly trained and dedicated faculty coaches, administrators and staff work collaboratively and tirelessly to assist student athletes in reaching their academic and athletic goals. Reporting to the Frank V. Sica Director of Athletics and Chair, Physical Education the Assistant Athletic Director for Business Operations is the primary financial strategist and advisor to the Director of Athletics for financial reporting functions of the Department of Athletics. A member of the Director of Athletics’ administrative team, this position performs day to day business office activities including accounting and budgeting related functions involved in the preparation, maintenance and analysis of financial and other related business records. This position serves as a departmental liaison, performs financial functions, prepares and analyzes financial statements and budget reports, monitors and reconciles all financial accounts and compiles accounting reports for various constituencies. This position also supervises the department administrative assistants.
Responsibilities include: Providing leadership and strategic direction for all financial and business activities of the department. Overseeing all financial reporting, accounting, and budget planning and forecasting functions? assisting in the creation and maintenance of fiscal controls and records. Analyzing and preparing budget reports, statements and spreadsheets for internal and external use. Collaborating with Academic Affairs, Finance and University Relations to prepare and support annual budget and fundraising processes? developing systems for monitoring financial transactions and internal data used to effectively estimate budget projections and forecasts? assisting with annual budget preparation process with timely and accurate input. Ensuring that all revenue, deposit and expense transactions are processed according to College standards and policy. Directing the reconciliation of all sport specific program and department transactions, including purchase orders, journal entries, invoices, credit cards, accounting transfers, payroll and other College financial reporting services. Reviewing expenditure requests, including travel, operations and supplies, equipment purchases, and professional services requests. Overseeing all aspects of team travel. Assisting in identifying cost saving initiatives and creating operational efficiencies for department business related functions including recommending operational policies and procedures to include best business practices, guidelines, and protocols. Preparing and submitting annual reports: EADA, NCAA and Conference financial reports, and ad hoc financial analysis reports. Management of funding sources for positions recruited through Athletics funding. Overseeing ticket sales at postseason contests, and other special events. Maintaining knowledge of and operating within University, NESCAC and NCAA rules and regulations. Developing, monitoring and managing operating and capital budgets to assure the most efficient and effective use of university resources.
Bachelor’s Degree in Accounting, Finance, Public Policy, Athletic Administration, Education Administration, Business Administration or a similar field with at least three years of budgeting and financial management experience in intercollegiate athletics administration or a similar environment or an equivalent combination of education, training, and experience. Experience preparing budgets, forecasts and financial plans. Experience with operational and fiscal analysis, relevant computing skills and strong organizational skills. Proficiency in MS Excel including pivot tables. Proven knowledge and experience using spreadsheets, database management skills and administrative information systems. Excellent critical thinking, analytical and problem solving skills. Ability to work proactively and efficiently in a dynamic environment. Ability to handle multiple projects concurrently. Thorough working knowledge of accounting, financial reporting and analysis. Demonstrated commitment to work within a diverse environment and work collegially with individuals of different backgrounds.
Employer will assist with relocation costs.
About Wesleyan University
In the pursuit of excellence, the Athletic Department strives to be the most innovative and successful athletic program in the prestigious New England Small College Athletic Conference (NESCAC) and a leader at the national level. Wesleyan University pursues excellence in all of its programs. Athletics, as an integral part of the overall educational process, is uniquely positioned to enhance a liberal arts education. Wesleyan coaches share the same goal as the entire Wesleyan community: to transform the lives of our students. To achieve this goal, the University is committed to support our highly trained and dedicated faculty-coaches who practice their craft in state-of-the-art facilities.
The Wesleyan Athletic Department supports a broad range of intercollegiate teams that encourage scholar-athletes to develop their skills and themselves to their full potential and to benefit from the lessons learned from perseverance, competition, sacrifice and teamwork. The University believes that successful intercollegiate teams serve to build a sense of spirit and community on campus and are a source of institutional pride for our alumni. Wesleyan's commitment extends to all intercollegiate... athletic activities for women and men’s sports, and benefits from the outstanding student-athletes who matriculate to Wesleyan each year.
The Athletic Department also provides a wide array of health and wellness courses and lifetime skill activities that encourage students to develop the habit of leading healthy and balanced lives.