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Posted Job Title Assistant Director, Annual Giving
Job Profile Title Assistant Development Officer A
Job Description Summary This role is part of the Penn Champions Club team, which is the alumni relations and development arm for the Department of Recreation and Intercollegiate Athletics (DRIA) at The University of Pennsylvania that sponsors 33 varsity sports and dozens of club and intramural opportunities. The Penn Champions Club is committed to providing a world-class experience for Penn student athletes in the classroom, in the community and in competition. Its staff fosters relationships with alumni, donors, parents, volunteers, coaches, other athletics staff as well as colleagues in Penn Development and Alumni Relations in support of overall DRIA fundraising achievement. The Assistant Director of Annual Giving is a member of a Development and Alumni Relations (DAR) team focused on achieving the fundraising and alumni relations goals of the Division of Recreation and Intercollegiate Athletics (DRIA). With minimal guidance and supervision from the Sr. Associate Athletic Director for Development and Alumni Relations and the Director of Major Gifts, the Assistant Director of Annual Giving plans, administers, coordinates and implements all aspects of assigned functions within DRIA's Athletics Development and Alumni Relations office.
Job Description *Maintain a local, regional and national travel schedule, meeting with current donors and prospective new constituents within assigned sports. Document visit activity with detailed contact reports in Atlas
*Manage an annual fund prospect pool of 75 prospects, in various gift cycle stages of identification, cultivation, ask and stewardship
*Establish and maintain direct contact with leadership donors, building individual relationships and relationships with Penn Athletics
*Staff fundraising visits by Athletic and University leaders, e.g. President, Athletic Director, coaches and senior development officers
*Working with the Sr. Associate Athletics Director, Development and Alumni Relations, Associate Director of Development, Major Gifts, Director of Major Gifts and Director of Annual Giving, engage in all aspects of Penn Athletics DAR marketing communications including determination of target audience and creative theme, production of materials and delivery to constituent audiences via direct mail, e-communication, etc.
*Collaborate with the Associate Director of Development and Assistant Director of Events to create and execute a schedule of events throughout the year for assigned sports. Assist in coordinating logistics including catering, venue, creation of event bios and appropriate post event follow-up
*Assist and execute all activities related to Penn Athletics Sports Board oversight. This includes but is not limited to scheduling board calls/meetings, developing agendas/supporting documentation, performing key research, and being an active participant during board proceedings
*Work closely with volunteers as door openers and special event hosts. Oversee select prospect assignments to volunteers, including, the provision of pre and post contact support and, as appropriate, accompany volunteer members on cultivation/solicitation visits. Keep volunteers informed about the Department and its fund-raising priorities
*Work effectively with Central Development resources of the University. Conduct cultivation, solicitation, and stewardship visits at the request of and/or in combination with colleagues in central development and Schools/Centers. Collaborate with central fund-raising staff, including Principal Gifts, Leadership Gifts, Major Gifts, Penn Fund Reunion, Planned Giving and School/Center Development Directors
*Work closely with other Major Gift Officers and on-campus Alumni Relations colleagues in the development of on campus events and programs that will lead to increased high-level involvement of prospects and donors
*Perform other coordinator duties in the department that are not sports specific and therefore not expressly assigned to another staff member
Job Qualifications BA/BS; 1– 3 years of experience in field relevant to activities of department, preferably in an Athletics environment. Outstanding organizational, interpersonal, and communication skills, both oral and written. Experience in fundraising and/or event planning and/or Marketing communications and a passion for athletics strongly preferred. Demonstrated ability to work independently, and in collaboration with other staff, handling multiple diverse projects. Excellent computer skills including word processing (Microsoft Word for Windows), spreadsheet (Microsoft Excel) and experience with graphics design software tools (e.g. Adobe Photoshop, InDesign, Illustrator) and web design (HTML). In and out-of-state travel, evenings / weekend / holiday work required as sport schedules dictate. Valid driver's license required.
Please provide a resume and cover letter for consideration. Please upload all documents in the "Resume/CV" section of the application prior to submitting.
Job Location - City, State Philadelphia, Pennsylvania
Department / School Development and Alumni Relations
Pay Range $42,953.00 - $77,315.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.