The University of California San Diego is seeking qualified applicants for the position of Compliance Coordinator. UC San Diego, located in La Jolla, in the San Diego Metropolitan area, enrolls over 35,000 students, earned recognition as one of the world’s premier research universities, and is ranked as one of the top-10 public universities in the nation.
Enrollment Management (EM) is a multi-unit department currently within the Office of the Executive Vice Chancellor-Academic Affairs. The Unit is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer of the University. EM is comprised of multiple high-profile, core functional units including: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, Parent & Family Programs, and the Business Office. EM’s core functions oversee undergraduate admissions and student outreach, continuing student enrollment management, and financial aid and scholarship management.
The Office of the Registrar supports the instructional missions of the University by providing core enrollment service to students, faculty, colleges, academic departments, professional schools and summer session in the areas of academic records, class scheduling, registration, and degree audits. Working independently under the general supervision of the Assistant Registrar, Enrollment Services, the Athletic Certification Officer determines the athletic academic eligibility of student athletes for competition in the NCAA in collaboration with Intercollegiate Athletics (ICA), Undergraduate Admissions, academic advisors, and a broad set of campus stakeholders.
This Athletic Certification Officer is critical to maintaining compliance with NCAA rules and regulations, and requires an in-depth understanding of NCAA Division I rules and regulations, Big West Conference bylaws, and UC San Diego academic regulations and policies. The incumbent must maintain documentation of information used to make determinations in accordance with institutional and NCAA requirements and develop procedures and business processes related to the athletic certification process. Responsible for utilizing uAchieve to process certifications and provide the uAchieve team with feedback to ensure the accuracy of degree audits.
UC San Diego Athletics has a proud tradition of academic and athletic excellence, sponsors 23 varsity sports, and is reclassifying to NCAA Division I as a member of the Big West Conference. Triton Athletics consistently ranks as one of the most successful athletic programs, ranking among the top 7 nationally in the Learfield Director’s Cup on 13 different occasions and has finished second overall three times.
Thorough knowledge of policies, regulations, and practices with student records services. Knowledge of data processing principles and their applications in an educational environment. Knowledge of NCAA Division I eligibility requirements and principles.
Experience with Registrar core functions (e.g., degree requirements, special enrollment, veterans' benefits, and residency). Demonstrated ability to analyze impact of proposed curriculum and policy changes on enrollment services, and other registration functions.
Strong ability to establish and maintain cooperative relationships with campus departments, UC campuses, and external agencies.
Thorough knowledge of advising and counseling techniques.
Ability to analyze and evaluate the effectiveness of processes and to make recommendations for process improvement. Proven ability to write recommendations and present for review and implementation.
Strong ability to develop and design written training materials for disseminating policy and procedures with the goal of the overall improvement of staff expertise and knowledge and of service to students and throughout campus.
Demonstrated ability and skills to analyze enrollment trends and provide benefit information to a broad range of campus officials regarding students.
Solid organizational skills and ability to prioritize work and meet deadlines. Ability to effectively budget time over long periods and plan for cyclical periods of high volume work. Ability to handle multiple assignments and tasks. Ability to work with frequent interruptions.
Ability to apply thorough knowledge of policies to a variety of individual situations. Recommends procedures to ensure compliance in a diverse learning community. Ability to dynamically apply complex regulations and anticipate potential problem situations in the future.
Strong problem identification, critical thinking, and problem solving skills; judgment and decision-making ability. Ability to assess processes and implement improvements.
Ability to work with people from diverse cultures. Excellent constituent service skills with all interactions. Ability to counsel, advise, educate staff and administration, make referrals for students and staff over a wide range of subjects, with good communication skills while utilizing professionalism and confidentiality.
Be able to counsel and handle difficult situations with sensitivity and responsiveness to student needs and knowing when to make appropriate referrals if needed.
Thorough knowledge of University policies, processes, and procedures and of Federal and California laws pertaining to the privacy rights of students and access to student information.
Strong written and verbal communication skills. Active listening skills. Customer service orientation. Proven interpersonal skills. Ability to clearly present eligibility concepts to diverse groups of people.
Thorough knowledge of common University-specific computer application programs and productivity software.
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Additional Salary Information: Full Benefits
Internal Number: 107253
About UC San Diego
"A Proud Tradition of Academic and Athletic Excellence." That is the slogan most often associated with the UC San Diego Athletic Department. Since becoming a member of the NCAA less than 25 years ago, the UCSD program has backed up those words with achievement.
UC San Diego Athletics is reclassifying to NCAA Division I as a member of the Big West Conference. UC San Diego Athletics sponsors a broad based program of 23 National Collegiate Athletic Association (NCAA) sports, with approximately 600 student-athletes. It promotes the pursuit of excellence, strength of character, teamwork, ethical conduct, and diversity, and is inextricably linked to the educational mission of the University. The 23-sport athletics program is subject to NCAA regulations and must demonstrate compliance to Title IX which is recorded in the Equity in Athletics Disclosure Act (EADA) annual report to the Department of Education.
This is UC San Diego Athletics...
•Triton teams have captured 30 national championships while 44 squads have finished as national runners-up and 49 others have achieved national third-place honors. All told, UC San Diego has won 262 national, regional, and conference champi...onships.
•UC San Diego student-athletes have won 138 individual national championships.
•A remarkable 1,348 Tritons have been named to All-America teams, including 39 in 2017-18.
•UC San Diego student-athletes have excelled academically as well, earning 36 prestigious NCAA Post-Graduate Scholarships and 80 Academic All-America selections, including a program-high 10 over the 2015-16 campaign. Consistently, over 55 percent of student-athletes earn a cumulative GPA of 3.0 or higher, placing them on the Athletic Director's Honor Roll.
•In 2017-18, UC San Diego posted a 10th-place finish out of 268 Division II schools in the Learfield Directors' Cup, an award emblematic of the best overall athletics department in the country. It marked the third-straight year that UC San Diego placed in the top 10. Since moving to the NCAA Division II level for the 2000-01 academic year, UC San Diego has placed in the top seven programs in the country on 12 different occasions and finished second overall twice.
•UC San Diego won its seventh California Collegiate Athletic Association Commissioner's Cup title in 2017, an award symbolizing the best overall athletics department in the prestigious conference.
•For eight straight years from 2007 to 2014, UC San Diego was ranked first in Division II in the National Collegiate Scouting Association Power Rankings, which are based on student-athlete graduation rates, academic strength and athletic prowess of the university.
