Position Title: Manager of Development & Campaign Services

Status: Full-time, Exempt

Department: Major Gifts

JOB PURPOSE AND FUNCTION

Under the general supervision of the Senior Vice President of Major Gifts, the 12th Man Foundation Manager of Development & Campaign Services will serve as an active member of the Major Gifts development team. The Manager of Development & Campaign Services is responsible for managing day-to-day activities as well as large-scale projects including capital campaigns for the Major Gifts department and in support of the mission of the 12th Man Foundation.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Administrative Duties

• Coordinate and manage advanced administrative and campaign support for Major Gifts.
• Draft gift agreements, proposals, and fundraising reports. Manage the gift tracking and acknowledgement process and generate acknowledgement reports, campaign tracking reports and other reports as needed.
• Write, proof and edit proposals, correspondence, presentations, reports, meeting agendas, thank you notes and follow up notes as needed.
• Implement donor mailing projects, including preparing mailing lists, and executing mail merges. Coordinate printed materials serving as the liaison with communications personnel, printers, mailing vendors, etc.
• Work with SVP of Major Gifts in the development and finalization of the fiscal year Major Gifts budget.
• Maintain budget and provide updates and tracking throughout the fiscal year for the Major Gifts team.
• Work with SVP of Finance on weekly and monthly Major Gifts fundraising reports. Prepare specific project and campaign reports.
• Prepare Major Gifts materials for the 12th Man Foundation Board of Trustees meetings.
• Facilitate annual mailing of capital statements.
• Serve as Ticket Office liaison for Major Gifts ticketing needs.
• Assist in donor research and donor roster management. Coordinate the review of donor rosters and maintain up-to-date rosters for all development officers.
• Regularly review and maintain up-to-date information on the Major Gifts portion of the 12th Man Foundation website.
• Organize and maintain physical and electronic development records, donor files, and donor accounts. Retain and file gift agreements, payments and other correspondence to and/or from donors ensuring that support documents are easily accessible and up-to-date.
• Work closely with the Office of the President, the Office of the Board of Regents, and the Executive Assistant to the Athletics Director.
• Review, reconcile, and prepare monthly expense reports.
• Provide occasional assistance outside the normal schedule to accommodate and support the 12th Man Foundation events, and/or additional tasks and responsibilities as assigned by the SVP of Major Gifts and/or other development officers.
• Other duties as assigned.

Donor Relations

• Provide exceptional customer service to donors by confirming receipt of contributions, fielding inquiries regarding donor accounts and gifts, or any number of additional donor requests.
• Manage individual donations, including processing thank you letters, and any additional correspondence.
• Work with Major Gifts staff and the event staff to provide support, guidance and feedback in all special events.
• Assist in the completion of donor recognition events including developing invitation lists, preparing invitations, working with vendors, gathering and preparing registration materials, attending events to help with registration, set-up, clean-up, and event follow-up as needed.

REQUIRED COMPETENCIES

• Communication, oral- Ability to communicate effectively with others using the spoken word.
• Communication, written- Ability to communicate in writing clearly and concisely.
• Analytical Skills- Ability to use thinking and reasoning to solve a problem.
• Autonomy- Ability to work independently with minimal supervision.
• Creative- Ability to think in such a way as to produce a new concept or idea.
• Integrity- Ability to be truthful and be seen as credible in the workplace.
• Interpersonal- Ability to get along well with a variety of personalities and individuals.
• Self- motivated- Ability to be internally inspired to perform a task to the best of ones ability using his or her own drive or initiative.
• Working under pressure- Ability to complete assigned tasks under stressful situations.

Qualifications

• Bachelors degree in related field preferred
• Minimum of three years of experience in an administrative position, preferably in a development office
• Proficient in all applications of Microsoft Office, including Excel, Word, PowerPoint; experienced in mail merge process
• Proficient in data entry and database management including producing reports preferred
• Experience with Paciolan and SalesForce programs preferred
• Willingness to work a flexible schedule based on changing priorities, including weekend, holiday and evening hours
• Ability and willingness to travel to perform functions of the position
• Ability to appropriately handle confidential information

PHYSICAL DEMANDS

N (Not applicable), O (Occasionally), F (Frequently), C (Constantly)

WORK ENVIRONMENT

Work typically performed in a standard office environment. Occasional work in different event locations with varying environments.

This job description is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The Foundation reserves the right to change this job description and/or assign additional tasks for the employee to perform. The 12^th Man Foundation is an equal opportunity employer.