The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence, placing a priority on creating an exceptional experience for student-athletes at UVA. The Department of Athletics at the University of Virginia is now accepting applications for the position of Academic Coordinator/Senior Academic Coordinator to support student-athletes in multiple Olympic Sport programs. The Academic Coordinator/Senior Academic Coordinator is charged with oversight of academic advising, counseling, and assistance to student athletes in areas of course selection, registration procedures, degree requirements, career planning, University resources, and other related topics associated with academic performance and overall student development for their assigned teams. As members of the student development team, Academics staff encourage and support student-athlete engagement with their own learning and development through our Pathways program, which connects students to opportunities and networks in Career, Community, Leadership, Personal, and Academic areas. Other core duties include communicating with various offices including the NCAA Athletic Certification officer, Compliance, and On Grounds faculty, as well as maintaining appropriate files and records of academic information, diligently monitoring athletic eligibility and academic progress according to grade reports. This position requires consistent and open communication with coaches and staff and a thorough understanding of NCAA, ACC, and University guidelines and regulations.
Duties and responsibilities:
Manage an effective process of monitoring student-athlete academic progress, incorporating current best practices in the profession. Read reports regularly and communication with service providers (tutors, Learning Specialists, and Academic Mentors) and faculty to consistently recalibrate individualized student services.
Serve as the academic coordinator to assigned teams; monitor their academic progress; while also connecting student-athletes to professional development resources and more holistic student-athlete development.
Communicate with assigned coaching staff through scheduled academic meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes.
Communicate appropriately with coaching staff through formal and informal meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes through delineated channels.
Initiate and maintain regular contact with faculty of student-athletes on your caseload or those who may be presenting concern.
Navigate complex bureaucracy, resources, and academic requirements to help student-athletes meet their academic and athletic goals.
Connect student-athletes to resources for their career, personal, leadership, and academic development.
Serve as the academic representative to assigned teams for on-campus recruiting operations.
With a thorough understanding of NCAA legislation and continuing eligibility serve as the point of contact for monitoring and projecting student-athlete academic outcomes.
Promote positive working relationships with faculty throughout Grounds.
Monitor student-athletes’ NCAA academic eligibility using university student systems and established internal degree-tracking forms.
Regularly communicate the progress, outcomes, and direction of work to the supervisor and make recommendations concerning improvement of programs and services.
Support department and campus-wide student success efforts through participation in a variety of department activities and committee work.
Anticipated Hiring Range: $47,000.00 - $53,000.00. These are full-time positions with UVa benefits. Employees' benefits package highlights include:
22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
Parental and Community Service Leave
Health plan with options to meet healthcare and financial needs
Tuition and professional development benefits
Moving and Relocation assistance
Employee wellness program featuring activities to earn up to $500/year.
Requirements for Academic Coordinator
Education: Bachelor's Degree required.
Experience: One or more years working in academic advising, teaching, counseling, student affairs, or a related field is required.
Knowledge/Skills/Abilities: Working knowledge of NCAA academic eligibility and recruiting rules and regulation.
Requirements for Senior Academic Coordinator
Education: Bachelor's Degree required.
Experience: Two or more years of related experience; prior experience working with Division I student-athletes; prior experience working in student-athlete development at a Power 5 institution.
Knowledge/Skills/Abilities: Working knowledge of NCAA academic eligibility and recruiting rules and regulations. For the Football position, understanding of, or ability to quickly learn, UVA policies, procedures, and curriculum is necessary.
Demonstrated and successful experience providing academic advising and/or academic support to collegiate student-athletes.
Evidence of commitment to principles and practices that enhance diversity, equity, and inclusion.
Proven ability to work collaboratively and effectively with various constituencies in a time-sensitive and occasionally pressured environment.
Excellent oral, written and presentation skills and proactive, responsive interpersonal skills.
Demonstrated experience communicating with both student-athletes and the stakeholders who impact student-athlete wellbeing and academic success, including but not limited to report generation and delivery, faculty engagement, and time sensitive outreach.
Experience developing productive relationships with student-athletes to motivate them to reach their potential.
Ability to analyze and solve problems and use independent judgment to manage and impart confidential information.
Proven organizational skills, attention to detail, and openness to new approaches and new ideas.
Ability to work with competing priorities, multiple constituencies, and advocate for students with political acumen.
Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
Knowledge of NCAA academic legislation, particularly with rules of student-athlete continuing-eligibility and progress-toward-degree, transfer legislation, and Academic Progress Rates (APR).
Ability to work flexible hours, including evenings and weekends. Some travel required.
Commitment to the Honor System and compliance with all NCAA legislation and principles.
Education: Master's Degree in higher education, counseling, or a related field is strongly preferred.
Experience: 4+ years of related experience; prior experience working with Division I student-athletes; prior experience working in student-athlete development at a Power 5 institution.
Knowledge/Skills/Abilities: Working knowledge of NCAA academic eligibility and recruiting rules and regulations.
PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
This position will remain open to applicants until filled. Please do not forward any applicant materials directly to staff of the Department of Athletics, as only applications received through this system will be considered. The successful candidate will pass a background check.
Please apply through Workday, and search for R0045219. Complete an application online with the following documents:
• CV /resume
• Cover letter
• Contact information for three references.
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter.
The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The University, located in Charlottesville, Virginia, is a selective public institution known for its teaching, research, and public service. The University of Virginia sponsors a twenty-seven sport intercollegiate athletics program, which includes approximately 750 student-athletes.