Position Summary: Serve as a member of the Business Office for the Athletic Department supporting its role in leading the Department’s financial processes and planning. The role will provide support for the Department’s budget process, financial reporting, and policy compliance. The Athletic Department strives to compete and excel at the highest levels on and off “the field”. Successful candidates will embrace our mission and strategic plan, including our commitment to diversity, equity, and inclusion. Position may include supervision based on experience. Demands of the position responsibilities and proactive mindset to create solutions and resolve challenges expected to result in overtime during significant portions of the year.
20% Budget Officer – Support overall Department budget development process and budget management throughout the current fiscal year. Analyze and communicate information related to these processes across the Department. Serve as Budget Officer for select sport and support units including approval of purchases and expenses, and communicate regularly with unit leaders on budget status. Actively participate in annual budget development meetings. Support annual budget entry process.
25% Accounting & Financial Reporting – Master Department chart of accounts system to ensure timely and accurate financial reporting. Complete journal entries and foundation transfers for proper budget tracking, external reporting, and compliance with gift fund purposes. Assist compilation of annual NCAA and EADA financial reports as well as reporting within and external to the University. Support annual year-end close process.
15% Travel Management – Based on upon experience and capacity provide management in multiple aspects of Business Office travel responsibilities. These responsibilities include providing leadership and support in budget planning, expense tracking, bid coordination, and contract process for air charters, bus charters, and team hotels. Additionally the position will have a leadership or support role in projects such as implementing a loadable debit card system.
20% Financial Analysis & Special Projects – Compile and analyze data for ongoing annual department wide budget to actual projections. Master use of appropriate reporting tools and presenting written and verbally in clear and concise manner. Complete ad hoc financial analysis to support budgetary decisions and informed perspectives. Facilitate process to compile and report taxable benefits for items such as tickets and courtesy cars. Maintain organized and accurate files necessary to report items to Payroll. Oversee Booster Club related processes which include payments from booster club accounts in accordance with University and NCAA policies, compiling and maintaining financial records for all booster clubs, facilitating necessary correspondence with Booster Club directors and treasurers. Special projects may include financial requirements related to large external events, new contracts, and industry benchmarking.
10% Policy & Process Efficiency, Education & Compliance - Ensures compliance with all University, department, NCAA and conference (B1G) policies and procedures. Serves as a resource for department staff, answer questions and engage the appropriate University contacts as needed (i.e. procurement, athletic compliance, etc.) to enforce those policies and procedures. Develop new policy education materials and communications customized to focus on needs of athletics staff. Meet regularly with new employees to provide orientation on applicable University processes & policies. Continuously evaluate the need and appropriate method for ongoing process & policy education. Cultivate productive relationships throughout the Department and University with applicable individuals to achieve effective and efficient communication processes. Evaluate the use of existing and new technologies to increase efficiency and accuracy in processes.
10% 3rd Party Software Administration - Serve as Department technical expert and liaison for optimizing the use of third-party accounting and budgeting software. Includes planning, implementation, and transition to new software system. Includes serving as system contact to ensure data download between Peoplesoft and system is accurate. Gain and maintain knowledge on account mapping processes for internal unit budget status reports, summarized department reports, and external reports (including NCAA & EADA). Identify opportunities to create reports for special projects and other reoccurring reports. Assist in developing and carrying out vision to help optimize the overall financial reporting and budgeting processes. Provide education to staff and coaches on fully utilizing system in managing their budgets. Compensation dependent on experience and demonstrated proficiency with skillset and commitment to proactively learning and exceling in the responsibilities listed above and beyond.
Hourly rate of $28.84 - $33.65 + potential for overtime.
Minimum Requirements: -BA/BS -2 years progressive accounting and /or finance experience or a combination of related education and work experience equal to 6 years
Preferred Requirements: -4 years progressive accounting and/or finance experience -2 years experience in a Division 1 college athletic department -Advanced degree or certification in accounting, finance, sport management, or business
