Human Resources Data Analyst Senior - Sun Devil Athletics
Arizona State University
Location: Tempe, Arizona
Type: Full Time
Internal Number: 4001004
Human Resources Data Analyst Senior - Sun Devil Athletics 89467BR Campus: Tempe
Close Date: 20-March-2023 Salary Range: Depends on experience
Job Description The Human Resources Data Analyst Senior serves in a critical role within the Sun Devil Athletics (SDA) Human Resources office to support administration and the frontline HR staff.
Under administrative supervision, the Human Resources Data Analyst Senior oversees data administration, research, and reporting for the SDA Human Resources Department; assists in complex department payroll functions; and handles a wide variety of recruitment responsibilities. Ensures consistent data integrity for processing and reporting of HR and financial data. Responsibilities include but are not limited to maintaining and retention of personnel files; data administration; payroll management; staff coordination; human resource compliance; internal controls; and other functions as assigned. Reports to the Associate Athletic Director of SDA Human Resources.
This position adheres to NCAA and Pac-12 rules and regulations, as well as the policies of the department, the university and the Arizona Board of Regents.
Department Name SDA Human Resources
Essential Duties HR Data Administration
Act as SDA HR's Analytics Liaison.
Maintain HR-related electronic files.
Initiate queries to research data anomalies; prepares reports, graphs, charts, statistics.
Develop reports, spreadsheets, databases, and queries.
Integrate/create HR processes, workflows, reports using available software resources.
Assist with creating annual incentive letters for assistant coaches and other support staff.
Conduct race/gender demographic studies to compare NCAA and SDA data.
Research/compile coaching salary reports among NCAA Division I schools.
Oversee completion of reports and salary surveys.
Design/create forms for department use.
Create/maintain SDA organization chart.
Maintain department email listserv and update online staff directory.
Periodically audit HR files/data to ensure up-to-date/accurate. Identify errors and initiate data clean-up process.
Provide recommendations to improve efficiency/data integrity.
Utilize knowledge of established functionality and desired outcomes to ensure smooth transition and minimal unintended errors/omissions due to implementation of changes.
Advise and review other staffs' data entry changes to position management, job data, and payroll to ensure consistency with established guidelines.
Coordinate with HR, Finance, and Payroll areas during development, testing and implementation of special projects, policies, rules, procedures, programs to ensure awareness and understanding of process modifications and enhancements. Trains staff within SDA HR to ensure strong understanding of new policies and procedures.
Review documentation and related forms associated with subordinates' processing of job, position and payroll transactions to ensure compliance with policy/procedure; updates and communicates procedural and administrative changes to all affected constituencies to ensure timely adoption and awareness of changes.
Process transactions related to promotions, salary increases, terminations, and additional pay.
In collaboration with SDA Finance, submit taxations for processing.
May assist with timesheet submissions and approvals.
May respond to internal and external audit requests, including preparing and providing documentation for payroll reconciliation.
Track and process contractual salary increases and bonuses.
Maintain and update SDA HR website for onboarding new employees.
May prepare and submit recruitment ads to various online career websites.
Assist with performing actions in Brassring (BR) related to posting recruitment for part-time hourly and regular staff members, including waivers.
May assist with screening applications for recruitment.
Assist with responding to public record requests.
Review and prepare correspondence to answer questions or requests, as appropriate.
Facilitate training as appropriate.
Ensure HR compliance and timely completion of requests.
Perform other duties as assigned.
Required Minimum Qualifications Bachelor’s degree in Accounting, Business Administration or closely related field AND three (3) years’ experience in HRIS position management, job data and payroll procedural, management or systems analysis work; OR any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
At least one year experience in an HR role (REQUIRED). Applicants without previous HR experience will not be considered.
At least one year experience processing payroll and personnel transactions (REQUIRED)
Experience in maintaining accuracy of payroll and HR transactions, as well as investigating discrepancies.
An eye for detail and strong ability to identify typos and other discrepancies.
Experience in writing queries to develop reports desired.
Experience with Winthrop AD and Lead1 Association data desired.
Experience in establishing and maintaining effective working relationships.
Evidence of effective effective communication skills.
Experience in using Microsoft Office Programs, including Word, Outlook, and Visio.
Experience with Microsoft Excel.
Demonstrated knowledge of pertinent NCAA and Pac-12 rules and regulations.
Demonstrated knowledge of all applicable federal, state and regulatory requirements, laws and standards.
Demonstrated knowledge of principles, practices and standards of human resources administration.
Demonstrated knowledge of principles, practices and methods associated with enterprise HRIS application database management.
Demonstrated knowledge of supervisory practices and principles.
Demonstrated knowledge of quality customer service standards, methods and practices.
Demonstrated knowledge of PeopleSoft.
Experience in planning and establishing priorities.
Experience in problem solving and decision-making.
Experience in electronic data processing as it applies to human resources/fiscal automated applications.
Ability to work effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
Experience in developing and maintaining cooperative working relationships both within and across organizational areas.
Experience in stimulating changes in individual, institutional, and corporate behaviors to create a more sustainable environment
Ability to lead by example in communicating, participating and encouraging support of the institution’s sustainability programs.
Ability to effectively utilize reporting formats and criteria to present succinct and meaningful management information to a variety of audiences with varying levels of interest/understanding.
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
Required to stand for varying lengths of time and walk moderate distances to perform work
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
Ability to clearly communicate to perform essential functions
Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals
Supervises subordinate HR Data Analyst and may supervise other designated staff
Days and Schedule: Monday-Friday, 9am - 6pm. May require extended hours to ensure continual efficient operations of SDA HR.
Department Statement: The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the PAC-12 conference. This conference is known for having won more NCAA national championships in team sports than any other conference in history.The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity, inclusion and expression to build a strong Sun Devil Community reflective of ASU’s charter.SDA affirms ASU’s commitment to equal employment and is fully committed to the principles of student-athlete welfare, institutional control, gender equity and inclusion, ethnic diversity, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, the Pac-12 Conference, and the nation. SDA is committed to recruit, retain and develop a gender equitable, inclusive and diversified workforce.ASU offers up to 24 hours of professional development opportunities per year and a competitive benefits package, which includes paid vacation and holidays, health insurance, free mental health resources, employee discounts and more. In particular, ASU offers a generous tuition discount for employees, their spouses, dependents and retirees. Working in SDA also provides unique access to sporting events and athletic-related discounts.For more information on ASU benefits, please visit http://cfo.asu.edu/hr-benefitsenrollment.ABOUT THE AREA :Located just east of the fifth most populous city in the U.S., Phoenix, ASU is located in Tempe, Arizona. Tempe and the greater Phoenix area is a vibrant place to live, surrounded by beautiful mountains and a home for professional sports venues, museums, night life, and a vibrant music scene.You can enjoy Arizona’s warm deserts, lazy rivers and lakes, and cool pine forests, all within a short drive of Tempe. In the winter months, many residents from the Valley of the Sun travel to Arizona’s northern parts for skiing, snowboarding, and other winter activities.ASU’s Tempe campus is bordered to the north by the popular Tempe Town Lake and Beach Park, a popular place for outdoor activities like paddle boating, biking, and skating. Concerts and festivals frequently occur at the Tempe Beach Park and along the iconic Mill Avenue.On the ASU campus, Sun Devil Athletics and Gammage offer some of the city’s best entertainment. Gammage hosts a wide range of events, but is most well-known for its musicals. Meanwhile, Sun Devil Athletics is home to 26 collegiate sports.
ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.