The Athletics Department Administrator is responsible for providing administrative support to the department as a whole, but primarily the Associate VP for Athletics and Athletics Advancement. This individual is also responsible for managing departmental projects related to Athletics and Recreation that are administrative in design; managing relationships with a variety of campus services for the betterment of our student-athletes; and providing general administrative support acting as office manager and key support staff for the Department of Athletics and Recreation.
WHAT YOU WILL DO
Provides all administrative support to the Associate VP for Athletics & Athletics Advancement. Maintains calendar, schedules appointments, routes phone calls and email messages, and manages all facets of travel.
Assists Associate Director of Athletics, Internal Operations with departmental, conference, and NCAA clerical matters including but not limited to record keeping, data entry, and documentation (e.g., upkeep of department manual, student-athlete handbook, on-boarding checklist, etc.).
Responsible for serving as office manager which includes: sorting mail; answering telephones; ordering office supplies; contacting campus representatives for computer, telephone, or photocopier service; ordering food and beverage service for meetings or events; and data entry.
Serves as the primary point of contact for the office. Greets guests and directs appropriately. Serves as Athletics central communication coordinator, maintaining calendars and travel schedules as needed.
Serves on committees at the AVP’s request.
Manages relationship with the College’s development office in relation to the tracking of Athletics’ gifts, including but not limited to gift giving, stewardship, event attendance, etc. The Administrator also runs and submits reports to the Millennium fundraising system.
Assists in the management and conduct of special events (e.g., Fall parent brunch, Senior banquet and NCAA Championships, when hosting).
Assume additional responsibilities as required.
YOUR TEAM WILL INCLUDE
N/A
WHAT EDUCATION AND SKILLS YOU WILL NEED
Associate’s Degree in associated field.
At least 2-3 years of related experience.
Must have excellent typing, editing, and proofreading skills.
Strong organizational, interpersonal, and communication skills, and must be able to maintain a high degree of confidentiality at all times.
Must have strong knowledge of MS Office (Word, Excel, Access, SharePoint, PowerPoint, etc.) is necessary.
Ability to effectively interface with alumni, students, faculty, staff, and visitors.
Ability to contribute to a culture of inclusion and belongingness for all staff members, student-athletes, visitors, and stakeholders of the department.
Must have strong supervisory skills.
Envisions and proposes new methods to perform tasks that support ET&A; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.
Anticipates and embraces change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.
HOW AND WHERE YOU WILL WORK
Some nights and weekends are required.
All Babson College faculty and staff authorized to work on campus must be fully vaccinated against COVID-19, including any appropriate boosters. Proof of vaccination upon hire is required or within 21 days of becoming eligible for a booster. Contact Human Resources for medical accommodation or religious exemption requests.
