Description
Position Summary
The Manager of Athletic Facilities will work in collaboration with the Director of Athletics to provide strategic planning and oversight for the execution of designated day-to-day operations of the A&R facilities.
This position is responsible for, but not limited to: 1) ensuring regular maintenance and upkeep of all A&R facilities and equipment; 2) development of operational policies and procedures for facility utilization; 3) short and long-range maintenance and construction strategic planning; 4) revenue generation through scheduling and providing oversight for facility rentals and events for internal and external customers; 5) budget management; 6) management of custodial contracts; 7) personnel management; and 8) management of home varsity competitions and other events.
As a member of the A&R leadership team, this person advises and assists the Director of Athletics with operational matters and decisions that pertain specifically to the varsity athletic programs, as well as to other functional areas with A&R.
Job Description
Primary Duties & Responsibilities:
Ensure regular maintenance and upkeep of all A&R facilities and equipment in order to ensure a safe and clean environment for all users throughout all facilities. Develop and execute short and long-range strategic planning for major maintenance and capital improvement projects. This includes securing competitive bids, selecting contractors, securing budget approval, and overseeing predetermined deadlines. Direct security needs and access management to all A&R facilities.
Serve as the department liaison for facilities capital projects, working closely with the Senior Leadership, Facilities Planning and Management staff, and the project architects and contractors. This includes oversight of the annual planning for the renovation and repair budget. Serve as the liaison with WashU Facilities and lead the services provided by them.
Recruit, select, train, supervise, and evaluate the Manager of Events and Game Operations and the Equipment Manager. Manage the implementation of Event Management Systems for A&R facilities. Coordinate the inventory tracking process.
Develop and enforce operational policies and procedures for facility use and associated programming across all A&R facilities. Provide oversight, scheduling, and/or onsite management for all home varsity intercollegiate competitions and other scheduled activities or events at A&R facilities including safety, security, and legal matters for these events (i.e., summer programs, camps, recreation, non-athletic, and special events including major campus-wide and non-university rentals.)
Manage athletics facilities operations and events budgets, including generating revenue through facility rentals. Track the depreciation of departmental assets and budget for their replacement.
Represent A&R across campus, regionally and nationally on task forces, as appropriate. Participate in collaborative activities across the Division of Student Affairs. Work collaboratively in a leadership role across constituent groups to advance the mission, vision and values of WashU and A&R.
Other duties as assigned.
Working Conditions:
Typically an office environment.
Frequently required to work outdoors during certain periods of the year.
Some lifting is required.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Requirements
Required Qualifications
Education:
Bachelor's degree
Certifications:
No specific certification is required for this position.
Work Experience:
Facility Management And Operations, Construction And/Or Capital Projects (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications:
Master’s degree and 4 years experience in facilities and construction management, intercollegiate athletics or related fields.
Ability to communicate effectively with university staff, students, parents, faculty, administrators, and contractors.
Ambitious, responsible, and able to work effectively as a member of a team and independently.
Have initiative, commitment, and integrity. In addition, have have excellent facilities management knowledge, communication, and organizational skills.
Comfortable working with ambiguity and have the ability to organize and manage multiple project operations involving multiple and conflicting timelines.
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
Progressively Responsible Work In Facilities In An Academic Setting (5 Years)
Skills:
Cross-Departmental Collaboration, Fast-Paced Environments, Interpersonal Communication, People Management, Prioritization, Professional Etiquette, Project Facilitation, Renovation Planning, Repair Management, Repair Services, Sound Judgment, Stress Management, Teamwork, Technical Knowledge, Time Management, Vendor Communications
